How to Move an Office in New York

Best Practices for Moving Your Business, Uninterrupted

Businesses come and go in New York City. Many startups begin with big dreams of expansion, only to be eaten alive by the fierce competition. Some companies are reaching the maturity stage and must downsize accordingly. As best movers will tell you, whether you’re moving locally or long distance, for expansion or to downsize, there are a few best practices to keep in mind. In this article, we provide a handful of tips to remember when moving your office in N.Y.

Designate Spaces: You’ve scoped out the new space and know exactly how you’re going to divvy up your new home. Five offices, ten cubes, a common area, a kitchen, and a conference room; no sweat right? It sounds simple but building a good plan is critical to success. Designating your office space ahead of time saves time and helps you plan and execute more efficiently. Assign office space ahead of time and let your moving company set up furniture and place bulky, leaving the organization and personalization to your teams. If possible, pick a weekend to set up any cubicles so that employees can make it their own during the week. Decide ahead of time with your moving company on how to set up each room or common area. Companies with more modern cultures allow their employees to decide how their office space should look; an approach that enables employees to be more productive and happy because it puts them in control of their new workspace.

Understand the Rules: Every office building in N.Y. has its own rules. You can only move in or out during designated days, and you must work within a specific window. There are rules for the moving truck as well, so make sure you understand the best route to your office from the delivery truck.

Pack Efficiently: No one person can or should be responsible for packing up the entire office for the move. One conventional approach is to make a list of every item for packing, organization and sorted for pickup, and then designate one or two things from the list to an individual or a team. Pack your old office according to the new workspace and label items accordingly.

Give Yourself Time: How much lead time do you have to move? It’s best to leave your company enough time, like rushing it can cause you to overlook some essential pieces. It’s best to plan the move around your least busy time of year; your employees will thank you for it. There’s nothing worse than handling a string of client issues at the same time you’re expected to organize and pack the supply closet. You also want to minimize the amount of downtime your business experiences during and after the move. For example, planning your move with the IT team can save you a lot of time and money when it comes to managing computers, laptops, phones, and Internet connections. The more time you spend in the planning stage, it will reduce downtime when access to critical systems are essential to keep the business running smoothly.

Hire Professional Movers: By far, one of the best ways to ensure an efficient and successful office move is to use a commercial moving service. Referred to as one of the best moving companies in New York City, Roadway Moving provides fair pricing and experienced movers to help make your new office move a successful one. The professional movers at Roadway will help you prepare accordingly and ensure a safe, successful transition, including the breakdown of furniture for removal, storage or delivery, as well as packing your entire office, and setting things up at your new location(s). You want your office move done right and companies across New York trust Roadway Moving time and time again to provide experienced, caring movers who expertly manage every aspect of the journey. Let us take the stress out of moving so that you can focus on the business and keeping happy employees.